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CHECK
REQUEST POLICY STATEMENT
The check request form may be used to pay for goods or services that are not subject to the normal purchase order process. The form must be properly completed with the appropriate signatures and sent ot the Controller's Office.
Acquisitions Permissible by Check Request Form:
| 1. |
Financial
assistance to students administered by specifically authorized
departments of the University. |
| 2. |
Honorariums
(to non-employees) |
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Honorarium--A
payment to a non-employee for a specific one-time service
provided to the University; i.e., guest lecturer, speaker,
presenter, etc. The individual usually possesses a specific
knowledge or a unique capability. University employees cannot
be paid honorariums. For foreign visitors (foreign independent
contractors), see No. 8 below. |
| 3. |
Refunds
of tuition and fees (with proper approval). |
| 4. |
Reimbursements
for personal monies expended for University business. (All
items must be under $750, and the receipt for the goods or
services must be attached to the check request.) |
| 5. |
Lodging
prepayments. (A travel authorization must accompany the check
request.) |
| 6. |
Auction
items (art gallery and agricultural). |
| 7. |
Payments
to performers, referees, and contest judges. |
| 8. |
Payments
to foreign visitors
(foreign independent contractors). These payments cannot
be processed without a valid individual taxpayer
identification number (ITIN) or Social Security number
(SSN) and may be subject to federal income tax withholding.
The items listed below must be attached to the check request.
For information about tax treaties, forms or other questions,
contact the Controllers Office, (435) 797-1049. |
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A copy of the current visa (found at back of
passport)
A copy of the I94 or IAP66
Completed Foreign Visitor Information form
Completed IRS
W-8BEN Form, "Certificate of Foreign Status" |
PAYMENTS
TO USU EMPLOYEES FOR SERVICES RENDERED MUST BE MADE THROUGH THE
UNIVERSITY'S PAYROLL SYSTEM AS ADDITIONAL COMPENSATION.
The Account's "Responsible
Person" is the person who has primary responsibility for
control of the activity within the account. Commonly, this
person is the department head, principal investigator or other
authorized administrator.
Questions
concerning Check Requests or payment to foreign visitors (foreign independent contractors) may be directed to Pam
Hill, Accounts Payable Department, (435) 797-1049.
Check
Request Forms may be
obtained by visiting: http://controller.usu.edu/acctpay/forms/checkrequest.html
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