Utah State University


Controllers Office
Travel Office

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USU Home > Controllers > Travel > Mileage Reimbursement Rate

Mileage Reimbursement Rate

When using your private automobile, your personal automobile insurance will be the primary insurance coverage. The University's automobile insurance will only be effective after your personal insurance has been fully exhausted (USU Travel Policy, II.A.1.a).

Motor pool vehicles are required when traveling for university business. The only exceptions are:

No motor pool vehicle was available.

The trip was for the sole purpose of traveling to the airport, and a motor pool car would have been parked for an extended period of time.

The trip included non-university related business.

The total university business related trip mileage (mileage claimed for reimbursement) is less than 180 miles.

For trips that meet one of the above exceptions, the reimbursement rate for business use of a personal vehicle is $0.485 per mile. If a traveler is provided with a university vehicle and is required to cover all of the operating costs of that vehicle, the reimbursement rate for miles traveled on university business is $0.18 per mile. These rates are effective July 1, 2007.

The Personal Mileage Reimbursement Form should be completed prior to travel and submitted to the Controllers Office with the completed Travel Authorization.

Controllers Office, Travel Office
Old Main Building, Room 26
2400 Old Main Hill, Logan, Utah 84322-2400
Tel. (435) 797-1011	Fax (435) 797-1077
Comments about this page can be made by e-mail to: steven.francom@usu.edu.
Page Last Updated:9 August 2006