TRAVEL FAQs

TOPICS:

Mileage reimbursement rate
Prepay registration and first night's lodging
Diner/MasterCard Corporate Travel Card
Car rental agreements
Travel authorizations, where to obtain forms
TA for Motor Pool only
Routing of TAs to Travel Office
Airfare rates - State Contract

1. Has the mileage reimbursement been changed?
   

   Yes, as of August 15, 2006, mileage reimbursement for a private vehicle is  $0.445 per mile, with exceptions to be reimbursed.  See complete details.

2. How can a traveler prepay registration or the first night's lodging?
   

   The best way for a traveler to pay for registration or the first night's lodging is to obtain a Diners/MasterCard Coporate Travel Card to be used for payment.

3. How do I apply for a Diner's Club Card?
   

   An employee must be a "benefit-eligible" employee to apply for a Corporate Travel Card.  Diners/MasterCard Corporate Travel Card Information can be obtained from this web site, or applications can be obtained from the Controllers Office. The applications must be signed by the applicant and supervisor.

4. Does the University have car rental agreements with any car rental agencies?
   

   Yes.  A current listing and information concerning rental cars and the corporate numbers to use are available on this web site.

5. Where can departments get Travel Authorizations?
   

   TAs can be obtained by calling Distribution (7-1875).

6. Do I need to send my Travel Authorization to the Travel Office if it is for Motor Pool charges only?
   

   No.  Submit the yellow copy of the TA to Motor Pool and keep the original TA in the department for reference.

7. Does the department need to send the TA to the Travel Office before the traveler returns from the trip?

   Yes, if airfare has been charged to the University, the TA must be submitted within 14 days after the airfare was booked.
   No, if the traveler is traveling in-state, does not need an advance, AND no airfare was charged to the TA, then the TA can be sent to the Travel Office for finalization after the traveler's return.   NOTE:  Individual departments may have specific guidelines concerning completing TAs and obtaining approval within their department for in-state TAs mentioned above.
   
   

8. Are USU departments required to use the state contracted airfare rates?
   

   The determination of what airfare rates to use is left up to each individual department. USU departments may or may not benefit by using the state contracted rates.  Some factors which would affect their decision are the dates of travel and the city pairs used.